American Association of Event Professionals
Membership Terms and Conditions
Effective December 1, 2019
Each Member, including its employees, officers and directors, agrees to abide by the terms and conditions of the American Association of Event Professionals (“AAEP”) membership (“Terms and Conditions”), as set forth below. AAEP may change the Terms and Conditions at any time and from time to time, with or without notice. Updated Terms and Conditions will be posted on the AAEP website and are effective immediately upon the revision date. Each Member’s continued participation in the AAEP shall be considered acceptance of such changes.
Failure to comply with AAEP Terms and Conditions may result in the suspension or termination of individual’s AAEP membership, such suspension or termination to be determined in the sole and absolute discretion of the AAEP. Additionally, AAEP may pursue all available legal and equitable remedies.
Member agrees to conduct himself or herself only in a lawful manner and only in accordance with these Terms and Conditions.
Membership Terms and Conditions take effect when Member registers for AAEP Membership.
Website terms take effect when Member accesses the website.
AAEP Membership is measured in months. The standard membership term is 12 months.
The term of membership forMembers is rolling (e.g. someone joining on March 15will expire on March 14of the following year).
Any person who: a) is actively engaged in or interested in the practice, study and teaching of experiential marketing, b) agrees to abide by AAEP’s Code of Conductas hasbeen and may from time to time be adopted by AAEP, and c) meets membership criteria specified in Terms and Conditions may be admitted to membership in this Association. The term "experiential marketing" as used herein means the activity and process of planning and executing the conception, promotion, and distribution of ideas, goods, and services to create exchanges that satisfy individual and organizational objectives and create mutually beneficial interactions between consumer and brand in authentic engagements, which are usually branded.
Code of Conduct
YOU ARE ENTERING A PROFESSIONAL ASSOCIATION.
Membership in the AAEP says that you are a professional and that you agree to abide by the following Code of Conduct:
· NEVER no-call / no-show an event that you have been booked to work
· Dependably communicate as early as possible, generally 48 hours or more in advance, for events that you have committed to work if your availability changes
· Always arrive at events clean and sober and remain clean and sober throughout the event
· Arrive at events in event-appropriate clothing, clean, showered, fresh, shaved or with a well-maintained beard, overall well groomed
· Never commit an act of sexual, race, religious or gender harassment
· Never speak disparagingly of the brands that you are contracted to represent
· Be a positive, upbeat, hardworking, helpful, professional person
· Contribute constructively to the team dynamic
· Follow the instructions laid out by the account and field management to the best of your ability
· Not disparage, insult or slander another team member on an event or promotion
· Conduct yourself in a way that leads to the best possible outcomes for the brands and companies that you’ve been contracted to represent, in line with the intentions of the agency, brand, or company you’re serving
· Conduct yourself professionally in any and all dispute resolution, bringing concerns or issues to the individual or organization with whom you have the issue, in an effort to resolve the issue, and not in a public forum that will not lead to a resolution of the issue.
· Review and understand training material prior to arriving at the event or promotion
· Understand responsibilities and expectations prior to arriving at the event or promotion
Publicly Visible Membership Status
A Member’s name and membership status will be publicly visible and searchable on the Site. Status can include Member in Good Standing, Membership Revoked and the date of Revocation, or Membership Terminated and the date of Termination.
Code of Conduct Grievances levied and upheld against Member will be visible in the publicly viewable section of a Member’s profile, once the number of Grievances reach three during a Membership period. Publicly viewable information will include the Code of Conduct clause that was violated and the date of the violation.
Once the number of Code of Conduct Grievances levied and upheld against a Member reach five or more during a Membership period, membership will be Revoked.
Publicly Visible Member Information
By joining the organization, the member understands and agrees that some of the information in the member’s profile becomes publicly visible, viewable and searchable. The AAEP does not furnish any information that the member does not provide, and only displays the information as provided by the member.
Any visitor to the website can view the member’s name, state, photo, certifications, and membership status.
Another individual member can view the above listed information as well as the member’s LinkedIn account, Instagram account, and positions held.
A corporate member can view both sets of above listed information as well as the member’s city, phone number, Facebook account, and year of first event.
Only AAEP administration can view information such as the member’s mailing address and email address.
For corporate members, corporate information, such as business address and phone number are made visible to members.
Admission to Membership
Admission to AAEP membership is conducted online via the AAEP website. Membership becomes official upon confirmation of payment for a 12-month term of membership. Membership dues are not refundable and are non-transferable. No application for membership shall be denied on the basis of race, color, religion, gender, national origin, disability or any other characteristic protected by law.
The AAEP membership fee is a flat rate plus sales tax. The current fee is listed on eventprofessional.org.
Any revision to the fee schedule shall be approved by vote of not less than two-thirds of the members of the AAEP Board of Directors present at a duly convened meeting. Membership fee changes will be communicated to members not less than 60 days before becoming effective.
Membership shall terminate and the Member shall be entitled to no rebate of fees previously paid in any of the following events:
· If Member cancels membership by providing cancellation notice via “Contact Us” on the AAEP website.
· If Member does not pay the amount owed to AAEP prior to their date of membership expiration.
AAEP reserves the right, including if AAEP becomes aware that Member is under the age of eighteen (18) (or age of majority if higher in Member’s legal place of residence), to terminate Member account, membership or registration, at any time. AAEP does not sell products or services to minors and do not permit minors to have accounts or memberships.
Membership shall be revoked and the Member shall be entitled to no rebate of fees previously paid in any of the following events:
· If the member does not continue to abide by the Code of Conduct, adopted or revised by AAEP and as determined by the Grievance Process, resulting in five or more Grievances upheld during a Membership period.
· If the severity of any one violation of the Code of Conduct is such that the Board of Directors holds a simple majority vote to revoke membership.
Online Payment Terms & Conditions
By accessing or using AAEP’s online payment service, Member agrees to be bound by all applicable terms and conditions. AAEP may modify the terms and conditions at any time, with or without notice.
The AAEP online payment service is provided to Member to facilitate payment of dues, sponsorships and other products and services. Member will receive a confirmation once payment has been received. The AAEP utilizes a third-party service to process payments.
AAEP will not be liable for any deficiencies in the accuracy, completeness, availability, privacy, security or timeliness of payment information sent via this online payment service. AAEP will not be liable for any damages of any kind arising from the use of this online payment site, including, but not limited to, direct, indirect, incidental, consequential, exemplary, and punitive damages. AAEP will not be liable for any breach of Member’s personal or credit card information resulting from the interception of such information during its transmission to AAEP. Member expressly agrees that its use of this service is at Member’s sole risk. Member agrees that it will not intentionally provide false information when accessing or using the AAEP’s online payment service.
AAEP is committed to Member’s privacy and will not distribute information sent via this service to third parties.
Member Online Account
Member is required to create an account to access or use certain areas of a the AAEP Website. Member is responsible for maintaining the confidentiality of the membership account (including username and password information) and also for restricting access to such information, the account, and Member’s devices.
Member or AAEP may suspend or terminate Member online account or Member use/access of a Site at any time, for any reason or for no reason. Member is personally liable for any activity prior to such termination, including any orders that Member places or charges that Member incurs prior to termination. AAEP reserves the right to change, suspend, or discontinue all or any aspect of the Sites at any time without notice except as provided in these Terms.
Certain AAEP Content may be marked “Confidential” or “Proprietary.” In that event, Member agrees to maintain the confidentiality of such content and not disclose or make it available to any third parties.
AAEP Trademark Use & Conditions
1. AAEP is the owner of the Marks (as hereinafter defined) and desires to allow Member to utilize the Marks only in accordance with the terms and conditions set forth herein. “Marks” shall include the name “American Association of Event Professionals,” the abbreviation “AAEP” and any and all related designs and logos and any AAEP provided and approved modifications or derivations thereof.
2. AAEP grants to Member the non-exclusive, revocable right to use the Marks on Member’s presentations, correspondence, business cards and other documents or media, solely for the purpose of identifying him or herself as a member of AAEP. Member shall not use the Marks for any other purpose nor allow his or her employer or any associated corporate entity to represent itself in entirety as an AAEP member. Additionally, the marks should not be used to imply endorsement from the AAEP, whether of the individual or any content, nor should the marks be used for commercial purposes.
3. Any reference by Member to the AAEP Site, including but not limited https://eventprofessional.org, shall include a link to such website and any reference by Member to statistics, reports, or other materials produced and/or owned by AAEP shall include a reference to any and all of AAEP’s copyright or other ownership interest in the same.
4. Member shall not have the right to sublicense, authorize, or enter into agreements with other persons, firms, entities or corporations granting to any of them the right to use the Marks or any other property owned by AAEP.
5. Unless terminated as provided below, Member’s right to use the Marks in accordance herewith shall terminate upon termination of Member’s membership in AAEP for whatever reason.
6. Member’s right to use the Marks in accordance herewith may be terminated by AAEP in the event AAEP determines, in its sole and absolute discretion, that Member has failed to comply with the terms and conditions set forth herein. In the event of termination, Member shall discontinue use of the Marks within three (3) days of the date of such termination.
7. Member acknowledges and agrees that AAEP is the sole owner of the Marks and Member is estopped from claiming any ownership rights in the Marks or otherwise use any trademarks or service marks that are the same or similar to the Marks.
8. In the event Member becomes aware of (i) any use by third parties that infringes on the Marks, or (ii) any claims by third parties against Member’s use of the Marks, Member shall notify AAEP of such infringement, claim, suit or demand.
9. Member agrees to defend, indemnify and hold AAEP, its officers, directors, employees, agents, representatives, successors and assigns, harmless against all losses, damages or expenses of whatever form or nature, including reasonable attorney’s fees and other costs of legal defense, whether direct or indirect, which they, or any of them, may sustain or incur as a result of Member’s use of the Marks.
All other text, graphics, information, images, content, video, data, music, code, software, trademarks, trade names, service marks, logos, fonts, custom colors, and other material displayed on, available via, or that can be downloaded from the AAEP website and materials, excluding User Content (collectively, the "AAEP IP"), are either the property of, or used with permission by, AAEP or our service providers and licensors, and are protected by copyright, trade dress, trademark and other laws. Nothing contained on the Sites grants or should be construed as granting, by implication or otherwise, any license or right to use any AAEP IP or the Look and Feel without the express written permission of AAEP.
User Content Posted by Member
As a user of the AAEP Site(s) Member may provide and/or post content, including, comments, profile information, photographs, videos, messages, communications and/or other materials (collectively, "User Content") and/or share it with other users. Subject to any licenses and rights expressly granted herein, any User Content posted by Member, is owned by Member but by posting on the Site(s), permission is expressly granted by Member to AAEP to use this content as it sees fit.
User Content is and will be considered non-confidential and non-proprietary. AAEP may, but is not obligated to, monitor or review any User Content. AAEP will have no liability related to the content of any User Content, whether or not arising under the laws of copyright, libel, privacy, obscenity, or otherwise. AAEP shall have no obligations to use, return, review, remove, or respond to any User Content (unless required by law). AAEP retains the right to remove any or all User Content for any or for no reason, including User Content that, in AAEP’s sole discretion, violates these Terms and reserve the right to terminate Member access.
Without limiting the foregoing, AAEP has the right to fully cooperate with any law enforcement authorities or court order requesting or directing AAEP to disclose the identity or other information of users and/or devices using or accessing the Sites.
MEMBER WAIVES AND HOLD HARMLESS AAEP AND ITS DIRECTORS, AFFILIATES, LICENSEES AND SERVICE PROVIDERS FROM ANY CLAIMS RESULTING FROM ANY ACTION TAKEN BY ANY OF THE FOREGOING PARTIES DURING OR AS A RESULT OF ITS INVESTIGATIONS AND FROM ANY ACTIONS TAKEN AS A CONSEQUENCE OF INVESTIGATIONS BY ANY SUCH PARTIES OR LAW ENFORCEMENT AUTHORITIES.
Member is solely responsible for any User Content posted, published or displayed on a Site or transmitted to others. Member will post only User Content Member believes in good faith to be true and accurate, and Member will not post to an AAEP Site any User Content that is false, inaccurate, misleading or fraudulent. Member is prohibited from posting or transmitting any content that:
· Is deceptive, misleading, fraudulent, unlawful, threatening, defamatory, libelous, obscene, pornographic or profane;
· Promotes illegal activity, encourages conduct that would be considered a criminal offense or give rise to civil liability, or otherwise violates any law;
· Violates the rights of a third party;
· Is offensive to users of the Site, such as content that promotes racism, bigotry, hatred or physical harm of any kind against any group or individual; or
· Harasses or advocates harassment of another person or entity
Disclaimers; Limitation of Liability
The AAEP site, AAEP content, and any other goods or services provided by AAEP are provided “AS IS” and there are no warranties, conditions, guaranties, or representations made by AAEP with respect to the foregoing, whether express or implied, in law or in fact, oral or in writing.
Furthermore: a) AAEP makes no warranty that the AAEP site or AMA content, and access thereto, will be uninterrupted, secure, or error free; b) Member’s use of the AAEP sire and AAEP content, and Member’s reliance thereon, is at Member’s own risk; c) AAEP makes no warranty, express or implied, as to the adequacy, truth, completeness, accuracy, or timelines of AAEP content; d) AAEP expressly disclaims all warranties, including without limitation, the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
Under no circumstances shall AAEP or its directors, partners, advertisers, vendors, product, or service providers be liable for any direct, indirect, punitive, incidental, special, or consequential damages that result from, or arise out of Member’s membership in AAEP, the use of, or inability to use, the AAEP site or AAEP content. This limitation applies whether the alleged liability is based on contract, tort, negligence, strict liability, or any other basis, even if AAEP or its partners, advertisers, vendors, product, or service providers have been advised of the possibility of such damage. AAEP’s maximum liability to any member shall be the amount of the membership fees paid by Member to AAEP in the twelve months preceding the member’s cause of action. Because some jurisdictions do not allow the exclusion or limitation of incidental or consequential damages, AAEP and its directors, partners, advertisers, vendors, product, or service providers liability is such jurisdictions shall be limited as much as permitted by the law of such jurisdiction.
AAEP is available by email through the Contact Us page of this website to address any concerns Member may have regarding membership or use of the AAEP Website. Most concerns may be quickly resolved in this manner. The parties shall use their best efforts to settle any dispute, claim, question, or disagreement directly through consultation and good faith negotiations, which shall be a precondition to either party initiating a lawsuit or arbitration.
MEMBER AGREES THAT BY ENTERING INTO THESE TERMS, MEMBER IS WAIVING THE RIGHT TO TRIAL BY JURY OR TO PARTICIPATE IN A CLASS ACTION AND THAT MEMBER MAY BRING CLAIMS AGAINST AAEP ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. ANY ARBITRATION OR OTHER ACTION WILL TAKE PLACE ON AN INDIVIDUAL BASIS.
In the event either party (AAEP or Member) shall commence any action or proceeding against the other party related to a breach or alleged breach of this Agreement, or for a judicial declaration of rights hereunder, the prevailing party in such action shall be entitled to recover reasonable costs and attorneys’ fees.
This Agreement shall be governed by the laws of the State of Texas, notwithstanding the application of any choice of law principles. Any litigation that may be brought by either party involving the enforcement of this Agreement or the rights, duties, or obligations of this Agreement shall be brought exclusively in the state or federal courts sitting in Dallas County, Texas. The parties stipulate to these choice of law and venue provisions as material components to this Agreement.
If Member does not understand any of the Terms and Conditions or if Member has any questions or comments, AAEP invites Member to contact AAEP through the Contact Us form on https://eventprofessional.org.